SAIL 2023

Travel Support

Thanks to the generosity of our sponsors, SAIL will be offering travel support and/or free registration to help offset the cost of travel. Trainees will be offered discounted registration.

We strongly encourage you to apply to any other sources of funding you may have available to you. Travel support will be issued AFTER the symposium in the form of a reimbursement. In order for expenses to be eligible, they must comply with the travel policies listed below, and you will need to provide original, itemized receipts.

Travel policies:

Airfare
Only the lowest-priced economy class airfare is eligible. Very important: If you are extending your business trip into a vacation, you must also include a comparison flight in your report that shows the price of a ticket as if you were only going to the conference on or before the same date that you purchased your ticket. Only the amount of the non-vacation flight will be eligible.

Lodging
Before leaving your hotel, request a hotel folio with a zero balance, showing the payment method used! All expenses incurred while at the hotel must be itemized on the folio. Room service/meals, in-room movies, extra beds for a family member traveling with you and other such personal items are NOT eligible. Your room must be a standard, single-occupancy room where available. The discounted hotel room rate during the symposium is $289 per night, plus tax and $40 daily resort fee.

Ground transportation
You can use shuttles/taxis to from airports/hotels as needed. Ground transportation to/from the San Juan airport to the Hyatt by Uber is approximately $35 each way. Please be sure you bring back/scan your receipts.

Meals
We will not reimburse meals or provide per diems. All meals are provided during the days of the symposium.

Visa Restrictions
If you are a student, travel support must comply with any applicable student visa restrictions. Payments will only be issued directly to the name of the attending participant and will not be issued to third-party institutions/organizations.

Apply

Please complete the Travel Support Application by 11:59pm ET on Friday, January 20, 2023.