Travel Policies and Support
Thanks to the generosity of our sponsors, SAIL will be offering travel support and/or free registration to help offset the cost of travel. Trainees are eligible for a $200 discount off the registration fee. Please email firstname.lastname@example.org for the promo code.
We strongly encourage you to apply to any other sources of funding you may have available to you. Travel support will be issued AFTER the symposium in the form of a reimbursement. In order for expenses to be eligible, they must comply with the travel policies listed below, and you will need to provide original, itemized receipts.
Please also note the following:
- Because Puerto Rico is a territory of the USA, requirements are the same as entering the mainland. US citizens and permanent residents do not need a passport to enter. You can use an eligible government ID such as a driver’s license.
- If you are NOT a US citizen, permanent resident or visa-holder, please be sure to check US visa and entry requirements immediately so you are aware of processing times.
- If you are NOT a US citizen, permanent resident or visa-holder, you will need to provide proof of vaccination.
- You will NOT need to present a negative COVID-19 test upon entry. If you will need a negative test to return to your home country, please let conference organizers know in advance.
To plan other aspects of your trip to Puerto Rico, or if you are planning to extend your stay to visit the island, Discover Puerto Rico is a helpful website. There will be opportunities after the program concludes for golf (2 PGA courses onsite), full-service spa onsite, sailing, bioluminescent bay tour, horseback riding, and other activities. Childcare services can be arranged upon request.
Only the lowest-priced economy class airfare is eligible. Very important: If you are extending your business trip into a vacation, you must also include a comparison flight in your report that shows the price of a ticket as if you were only going to the conference on or before the same date that you purchased your ticket. Only the amount of the non-vacation flight will be eligible.
Before leaving your hotel, request a hotel folio with a zero balance, showing the payment method used! All expenses incurred while at the hotel must be itemized on the folio. Room service/meals, in-room movies, extra beds for a family member traveling with you and other such personal items are NOT eligible. Your room must be a standard, single-occupancy room where available. The discounted hotel room rate during the symposium is $289 per night, plus tax and $40 daily resort fee.
You can use shuttles/taxis to from airports/hotels as needed. Ground transportation to/from the San Juan airport to the Hyatt by Uber is approximately $35 each way. Please be sure you bring back/scan your receipts.
We will not reimburse meals or provide per diems. All meals are provided during the days of the symposium.
If you are a student, travel support must comply with any applicable student visa restrictions. Payments will only be issued directly to the name of the attending participant and will not be issued to third-party institutions/organizations.
The Travel Support Application closed on January 21.