Travel Support Policies

Thanks to the generosity of our sponsors, SAIL will be offering travel support to help offset the cost of travel expenses and/or provide free registration. We strongly encourage you to apply to any other sources of funding you may have available to you. Please only apply for the minimum amount needed to attend SAIL. Travel support will be issued AFTER the symposium in the form of a reimbursement. In order for expenses to be eligible, they must comply with the travel policies listed below*, and you will need to provide original, itemized receipts. Funding is limited and not guaranteed. Priority will be given to applicants with accepted work.

Please note: all meals are included with the registration fee during the days of the symposium. Meals/food/beverage will not be reimbursed and SAIL does NOT offer per diems.

Please note: there are no rental cars or UBER/rideshares on the island of Bermuda. Ground transportation to/from the airport to Hamilton by taxi is approximately $50 each way. The discounted hotel room rate during the symposium is $309 per night (excluding tax and a $24/day levy/gratuity).

Travel policies:

1) Airfare
Only the lowest-priced economy class airfare is eligible. Very important: If you are extending your business trip into a vacation, you must also include a comparison flight in your report that shows the price of a ticket as if you were only going to the conference on or before the same date that you purchased your ticket. Only the amount of the non-vacation flight will be eligible.

2) Lodging
Before leaving your hotel, request a hotel folio with a zero balance, showing the payment method used! All expenses incurred while at the hotel must be itemized on the folio. Room service/meals, in-room movies, extra beds for a family member traveling with you and other such personal items are NOT eligible. Your room must be a standard, single-occupancy room where available.

3) Ground transportation
You can use shuttles/taxis to from airports/hotels as needed. Please be sure you bring back/scan your receipts. Please note: there are no rental cars or UBER/rideshares on the island of Bermuda. Ground transportation to/from the airport to Hamilton by taxi is approximately $50 each way.

4) Meals
We will not reimburse meals or provide per diems. All meals are provided during the days of the symposium.

5) Deadlines
You cannot request a travel support request until AFTER you return from the trip. You must submit your travel support request within 30 days of travel. You should receive payment approximately 30 days after submitting your request.

6) Restrictions
Travel support must comply with any applicable student visa restrictions. Payments will only be issued directly to the name of the attending participant and will be issued to third-party institutions/organizations.